Standard Operating Procedure

 CREWS BRANCH

Standard Operating Procedure (SOP) for issuance of Recuitment and Placement of Seafarer Licence,

Standard Operating Procedure (SOP) for Seafarer Grievances Redressal Mechanism

Standard Operating Procedure (SOP) for issuance of Continuous Discharge Certificate (CDC)

Standard Operating Procedure (SOP) for Replacement / Duplicate / Renewal of Continuous Discharge Certificate (CDC)

DGS Circular No.04 of 2017 - Standard Operating Procedure (SOP) for the issues reported of missing, stranded, non-payment of wages, non-provisions on board ship of seafarers, to DGCOM Centre.

Corrigendum to DGS Circular No.04 of 2017

NAVAL ARCHITECTURE WING

Naval Arct. Wing Circular No.02 of 2015 - Procedure for availing services from the Naval Architecture Wing (exemptions, dispensations, extension of survey or validity for the certificate and other services.

M.T.O. SECTION

Standard Operating Procedure (SOP) for registration of Multimodal Transport Operator (MTO)

NAUTICAL WING

[a]      SOP for Towing  Permission in foul weather season  – Flow chart

[b]      SOP for any exemption / dispensation from the provision of the MS Rules for ships registered in India with flow chart:-

[i]         Flow chart of SOP for DGS dispensation / exemption inward

 

[ii]        Annexure-I for dispensation request,

 

[iii]       Annexure-II for Single voyage permission

 

[iv]       M.S. Notice No.3 of 2008

[c]        Flow Chart of online  S.O.P. for Ship’s Registration approval of  Name, Allotment of Call Sign, Official Number and MMSI number etc.

[d]        Flow Chart  of   S.O.P. for DGS ISPS inward documents

 [e]        Flow Chart  of   S.O.P. for initial / renewal EPIRB & SART inward

[f]         Flow Chart  of   S.O.P. for issuance of N.O.C. to conduct familiarization / refresher course of Medical Examiners for seafarers [with check list for the NOC]

[g]        Flow chart of DGComm / SOP in connection with Marine Casualty /002/REV.03

[h]        Flow chart of Nautical Exam Cell   and  a flow chart for issuance of COC

[i]        16 Point Checklist  for applying Authorize Insurer order Port Entry Rules, 2012.

[j]        Standard Operating Procedure for operation of Indian sailing vessel in international voyages - reg

SHIPPING DEVELOPMENT BRANCH

Shipping Development Circular No.4 of 2015 - Procedure for online issuance of licenses and chartering permissions, for foreign flag vessels under section 406/407 of the Merchant Shipping (MS) Act, 1958, as amended - reg.

 

CASUALTY CELL

Standard Operating Procedure during Marine Casualty

(Annex-I) - Information Flow With DGS During Marine Casualty

(Annex-II) - List of contacts in Case of Casualty

(Annexure-1) - First report of Marine Casualty/Incident

 

TRAINING BRANCH

Revised Standard Operating Procedure for Approval of Maritime Training Institutes    

COASTAL  BRANCH 

  DGS Coastal Branch Circular No.30 of 2020 - Standard Operating Procedure (SOP) for the issuance  of    Identity Card to sailing Vessel Crew-reg

STANDARD OPERATING PROCEDURES - Engineering Branch

 

Standard Operating Procedures (SOPs)

STANDARD OPERATING PROCEDURES (SOPs)

ENGINEERING WING

Standard Operating Procedures for MMD's.

Engineering Wing Standard Operating Procedures (SOPs)

Check List for Manning Dispensation

Proforma for Manning Dispensation

DSM Review Checklist

ISM Manual Scrutiny Checklist

Check List for Approval of Workshop for Servicing and Maintenance of Lifeboarts, Launching Appliances and on Load Release Gear on Board Ship.

Check List for Issuance/Renewal of Certificate of Registration as Fire Fighting Appliances Service Station.

Standard Operating Procedures : PSC/FSI: Authorizations/Target.

Summary of Inspection of examination facilities at various MMD's

Addendum No.1 to the Standard Operating Procedures (SOP) for Surveyor's Authorization towards PSC/FSI Inspections, issued on 14.10.

Standard Operating Procedure for Assessment of Adequacy of a Port Reception Facility

Standard Operating Procedures: Shore Electric Power Supply to Ships in Indian Ports

Standard Operating Procedures for extending validity of Certificates of those Seafarers whose Certificates are expiring after 31st December, 2020 but intending to join ships on or before 31st October, 2020.

Insurance Companies / Protection & Indemnity Clubs

 The list of Principal Clubs, Affiliated Associations and reinsured subsidiaries can be accessed from the International Group of Protection & Indemnity Clubs website through the following link:  https://www.igpandi.org/group-clubs   

List of approved Non IG Insurance Companies / Protection & Indemnity Clubs under Rule 2(e) of the Merchant Shipping [Regulation of Entry of Ships into Ports, Anchorages and Offshore facilities] Rules 2012;

 

Sr. No.	Name of the Non-IG Insurance Companies	Approval	Sample copy of Certificate of Entry
		Valid
1	QBE Insurance (Europe) Limited represented by  British Marine, UK	20.02.2023	Download
2	Korea Ship Owner Mutual Protection and Indemnity Association, South Korea	20.02.2023	Download
3	Royal & Sun Alliance Insurance with underwriting agency Lodestar Marine Limited, UK	20.02.2023	Download
4	Ingrosstrakh Insurance Company, Russia	20.02.2024	Download
5	Navigators Insurance Company , USA	20.02.2023	Download
6	Kish P&I Club, Iran	20.02.2020	Download
7	Qeshm International Trust Alliance Mutual Club, Iran	20.02.2021	Download
8	Maritime Mutual Insurance Association [NZ] Ltd., New Zealand	20.02.2023	Download
9	Hydor AS, OSLO, Norway	20.02.2022	Download
10	Great American Insurance Company, Singapore Branch	20.02.2022	Download
11	Mitsui Sumitomo Insurance Co., Ltd, Japan	20.02.2023	Download
12	M/s MS Amlin Insurance SE. with underwriting agency MS Amlin Marine NV, Belgium	20.02.2024	Download
13	Aspen Insurance UK Limited with underwriting agency Lodestar Marine Limited, United Kingdom	20.02.2024	Download
14	Swiss Re International SE with underwriting agency EF Marine Pte Ltd. Luxembourg	20.02.2024	Download
15	M/s. American International Group UK Limited represented by Thomas Miller Specialty Underwriting Agency Ltd.	20.02.2024	Download
16	M/s. AIG Europe S.A. represented by Thomas Miller Specialty Underwriting Agency Ltd.	20.02.2024	Download

Medical examiner

 

1	Any medical examiner requiring to get empanelled with this Directorate needs to complete the Familiarisation Course for Medical Examiners of Seafarers as per M.S. Notice No.01 of 2015 dated 16.01.2015 from one of the institutes listed below. List of Maritime Training Institutes issued with NOC for conduct of Familiarization/Refresher Course for Medical Examiners of Seafarers as per M.S. Notice No. 1 of 2015 dated 16.01.2015.       Ø  http://dgshipping.gov.in/WriteReadData/userfiles/file/list_mti_noc_revised.pdf Once a medical examiner is empanelled with this Directorate, he is required to apply for the username/password to upload the medical certificate of the seafarer on the DG Shipping website. The process for this is as specified in  DGS Circular No. 3 of 2018 dated 22.01.2018. Ø  http://www.dgshipping.gov.in/writereaddata/ShippingNotices/201801220340034168646Trg_Cir3_2018.pdf The request for password may be forwarded to  egovernance-dgs@nic.in akumar@ariworld.com with cc to anita.sinha71@gov.in & nt-iopc-dgs@nic.in
2	Updated list of approved Medical Examiners of Seafarers. Ø http://dgshipping.gov.in/WriteReadData/userfiles/file/regular_list 18.12.2020pdf 1.1.   Please note that list displayed is State-wise with DGS approval No. and validity specified in the respective columns. 1.2.   List of Medical Examiners who have undergone Familiarisation Course in terms of M.S. Notice No. 1 of 2015 dated 16.01.2015, but not yet submitted Renewed Medical Council Registration is listed below.  Ø  http://dgshipping.gov.in/WriteReadData/userfiles/file/renewal_lsit_18.12.2020pdf On receipt of renewal status / requisite documents, the Medical Examiners will be displayed under the Approved List.. 1.3.   Renewal of approval of Medical Examiners will be considered on the basis of Medical Council renewed Registration validity. In case the registration validity is lifetime, the Medical Examiner needs to submit a ‘Certificate of Good Standing’ issued by the respective Medical Council.    1.4.   *The approval is deemed to have expired if registration with the relevant Medical Council is not re-validated.   1.5.    Extension of Approval as Medical Examiner beyond the age of 65 years will be considered subject to submission of request    application along with medical fitness, valid medical council registration and compliance of the instruction/guidelines issued by the Directorate General of Shipping, Ministry of Shipping, Government of India from time to time as Medical Examiner to conduct Medical Examination of seafarers in accordance with Rule 04 of MS (Medical Examination) Rules, 2000, as amended.
3	Applicable Rules, M.S. Notice, Orders etc, for the reference of the authorised Medical Examiners is available in this Directorate’s website ‘www.dgshipping.gov.in’ and the non exhaustive list is reproduced for information; 3.1.     Merchant Shipping (Medical Examination) Rules, 2000 Ø  http://dgshipping.gov.in/WriteReadData/userfiles/file/ms_rules_medical_examination_100914.pdf 3.2.      Merchant Shipping (Medical Examination) Amendment Rules, 2016 Ø  http://dgshipping.gov.in/WriteReadData/userfiles/file/ms_medical_exam_amendment_rules2016.pdf 3.3.      Merchant Shipping (Medicines Medical Stores Appliances) Rules, 1994  Ø  http://dgshipping.gov.in/Content/PageUrl.aspx?page_name=MedicinesMedicalStoresandAppliancesRules1994   3.4.     Merchant Shipping (Carriage of Medical Officer) Rules, 1961 Ø  http://dgshipping.gov.in/Content/PageUrl.aspx?page_name=CarriageOfMedicalOfficerRule1961 3.5.    Merchant Shipping Notice No.  01 of 2015 dated 16.01.2015 [Revised Procedure for approval of Medical Examiners of Seafarers as per Rule 4 of the MS Medical Examination Rules, 2000] Ø  http://dgshipping.gov.in/writereaddata/ShippingNotices/201501190544544622033msnotice1_2015.pdf 3.6.   DGS Order No. 2 of 2017 dated 22.05.2017 [Inspection of Medicines, Medical Stores and appliances and issuance of Certificate under Rule 8 (3) of Merchant Shipping (Medicines, Medical Stores and Appliances) Rules, 1994, by DGS approved medical examiners. Ø  http://dgshipping.gov.in/writereaddata/ShippingNotices/201705220511195330322dgs_order_02of2017.pdf     3.7     DGS Order No. 10 of 2018 dated 22.11.2018 [Ship Sanitation Control Certificate / Ship Sanitation Control            Exemption Certificate]. Ø  http://www.dgshipping.gov.in/writereaddata/ShippingNotices/201811260426010566274DGS_Order_10of2018_revised.pdf